Event Booking Policy
COMMERCIAL AND NON-PROFIT ORGANIZATIONS
1. One hour minimum booking.
2. Accepted payment methods include: cash, business or personal check, credit card with pre-approved billing.
3. Any cancellation of seven (7) days or less may result in a charge of one hour rental.
4. There will be a two hour fee ceiling (no additional charges from the third consecutive hour to the eighth hour.)
5. A non-profit identification is required at the time of booking to receive tax exemption.
RATES:
$28.00 AN HOUR PLUS TAX FOR THE FIRST HOUR $22.00 AN HOUR PLUS TAX FOR SECOND HOUR
BIRTHDAYS, REUNIONS AND OTHER PRIVATE PARTIES
1. One hour minimum booking.
2. One adult required for every five children in attendance. There is no charge for adult chaperones to use the facility with the children. Adults dropping their child(ren) off at the event may purchase a daily use pass at the HCC group rate of $6.00 which includes full use of the facility.
3. No food or beverages may be consumed in locations other than within the party room.
4. A minimum payment of one hour rental fee is due at the time of booking or within 72 hours of the booking to reserve the room.
5. Any cancellation of seven days or less may result in a charge equal to one hour rental.
6. Additional fees will be charged for any damages done to the facility (i.e. draperies, walls, tables or other equipment being stored in the room.)
7. All personal items and food must be removed from the room immediately following the function, and room returned to its original condition.
8. The Hallett Center reserves the right to refuse rental to any parties due to non-payment, damages, delinquency or other reasons.
TAXABLE RATES:
HCC Members: Non-Members:
$23.00 first hour plus tax* $28.00 first hour plus tax*
$17.00 an additional hour plus tax. $22.00 an additional hour plus tax
*Plus $3.00 per child attending when swimming or skating (there will be no charge for the birthday child.)
Please note: there will be no lifeguard on duty; swimmers do so at their own risk.
ARENA RENTAL RATES
NONPROFIT COMMERCIAL
HOURLY $ 45.00 HOURLY $100.00
DAILY $300.00 DAILY $700.00
HALLETT CENTER ROOM RENTAL RULES
DECORATING
1. Renters may not drill holes.
2. May not remove any component, decoration or equipment without authorization from HCC management.
3. No permanent markings or messages. Use of permanent markers is not permitted.
4. Reners may not use tape or adhesives without specific approval by HCC management
SET-UP AND BREAK-DOWN
1. Renters may not set up prior to contracted time unless approved by HCC management.
2. Any electrical or other equipment needs must be addressed at the time of event bookiing.
3. Any equipment or food and/or beverages must be removed immediately following the function unless approved at the time of event booking. Failure to remove said property may result in a storage charge.
MISCELLANEOUS
1. The Hallett Center is a tobacco free zone. No smoking or other tobacco use is permitted on the property.
2. The renter is responsible for providing all appropriate security personnel.
3. The service of alcoholic beverages requires a separate rental agreement, waiver and permit. All agreements must be in place prior to the date of the event.
4. Any permanent damage, willful or accidental destruction of HCC property or to the facility may result in the forfeiture of all damage deposits and incur additional chareges for resulting repairs and/or replacements.
5. All functions must cease at the agreed upon time.
6. It is the responsibility of the renter to return the room as it was prior to the event. An additional cleaning fee may be charged if warranted.
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